Meeting Minutes                2019

December 12,2019

Meeting Commenced @ 6:00pm Date: 12/12/2019

Members in attendance: Laura B., Niki A., Taylor E., Scott H., Bob L., Melody H., Brigitte M., Denise K.

Lewis S., Erica S., Michael R.

Prior Month Minutes- November meeting notes approved. Motioned by Lewis, 2nd by Taylor

Treasurer’s Report:   Motioned by Scott 2nd by Denise, accepted.

Melody received a copy of the report, Laura read the report to the group.

Architectural Report:  Motion by Lewis 2nd by Scott, accepted.

Taylor advised two letters were sent out for November, we talked about multiple cars on properties with no current registration or in operating condition, spoke about the cars parked or abandoned. Taylor was able to speak to the property owner about tearing down the broken and leaning shed on the corner of Northgate & Salal, the owner said he needs help and would pay for disposal.

Website:  Motion by Mike, 2nd by Lewis, accepted.

Filtration information was updated on the website, along with the monthly minutes.

Old Business Review & Updates:

Laura read the updated information from Jeff T. with the filtration system.

Additional lighting around the clubhouse, two lights need replacing. We voted on, and will be installing the security cameras that were bought by the board a few years back.

New Business: There are some holes in the grass around the clubhouse that need to be filled in.

Wires by the pool need to be removed and capped off.

Pest Control will need to be contacted, for the clubhouse.

Fire Hydrants, who is responsible for their operation and maintenance.

Meeting Adjourned @ 7:14pm by Melody, 2nd by Scott

Next Meeting 1/9/2020 @ 6:00pm

November 14,2019

Meeting Commenced @ 6:00pm Date: 11/14/2019

Members in attendance: Laura B., Niki A., Taylor E., Scott H., Bob L., Melody H., Brigitte M., Scott H., Denise K.

Lewis S., Erica S., Michael R.

Prior Month Minutes- October meeting notes approved. Motioned by Bob, 2nd by Scott

Treasurer’s Report:   Motioned by Lewis 2nd by Denise, accepted.

Bobbi dropped off the report and could not stay, Laura read the report to the group.

Architectural Report:  Motion by Melody   2nd by Erica, accepted.

Taylor advised letter were sent out in regards to the cars parked or abandoned. He is still working to see about tearing down and helping to dispose of the falling down shed on the corner of Salal & Northgate.

Spoke about the trash behind one of the homes, Health Dept. has been told about the conditions.

Website:  Motion by Bob, 2nd by Scott, accepted.

Brigitte and Niki are moving ahead with scrapping the old site, and going towards a new and easier to operate site.

We spoke about confirming there are no board members private information on the site. Need to add missing meeting notes to current site.

Old Business Review & Updates:

The entry sign beautification project is underway. Oscar was kind enough to give us a letter of support and permission.

We went over the ongoing issue with the house on Hamilton, and the bed over camper still in the lot on Terrace.

New Business:

Contact King Water and the contractors to get a line of questions answered for our neighbors who joined us, and would like a time line on the finalization of the filtration project.

Scott, advised the group of an informational class called “Law Talk” which is on 11/20/2019 @ 5:30 – 6:30pm at the office of our lawyers in Anacortes.

Meeting Adjourned @ 7:00pm by Bob L.

Next Meeting 12/12/2019 @ 6:00pm

October 10,2019

Meeting Commenced by Niki @ 6:00pm Date: 10/10/2019

Members in attendance:  Niki A., Scott H., Bob L., Bobbi H., Melody H., Scott H., Denise K., Lewis S., Erica S., Michael R.

Prior Month Minutes- September meeting notes approved. Motioned Lewis, Bobbi 2nd

Treasurer’s Report:   Motioned by Melody 2nd by Lewis, accepted.

Bobbi reviewed the account balances, advised of bills paid for the month. The insurance was renewed.

Architectural Report   Motioned by Lewis 2nd by Melody.

Erica had the Porta Potty removed from the entrance when you first come in, was used during the roundabout construction.

There was a letter sent out to the owner of the Salal RV.

Website:  Motion by Scott 2nd by Lewis.

Nothing to report.

Old Business Review & Updates:  Lewis motioned the information review, Denise 2nd.

Reviewed the Brown Construction e-mail. Talked about King coming out and switching the system manually every couple days?? Waiting on a quote for parts to transfer it to automated system. The county signed off on the permit that was in waiting. We are at a 45 day completion for the filtration system.

New Business:

Meeting Adjourned @ 6:52 pm by Lewis.

Next Meeting 11/14/2019 @ 6:00pm

September 12,2019

Meeting Commenced @ 6:01pm Date: 9/12/2019

Members in attendance: Laura B., Niki A., Taylor E., Scott H., Bob L., Bobbi H., Melody H., Brigitte M., Scott H..,

Lewis S., Erica S.

Prior Month Minutes- August there were none taken.

Treasurer’s Report:   Motioned by Brigitte M. 2nd by Lewis S. accepted

Bobbi read off the balances of the accounts, and gave Laura B. a copy for records.

Architectural Report:  Motion by Melody H.  2nd by Niki A., accepted.

Taylor has letters going out for a few homes with trash, blackberry bushes overtaking home, broken down cars…etc. He has been notifying the Health Dept. of very unsafe and unhealthy properties.

Website:  Motion by Scott H., 2nd by Taylor E. accepted.

Brigitte has the construction note down off the web page now, and will add June’s meeting notes to the site.

Old Business Review & Updates:

Reviewed more on Attorney information on troubles house at the bottom of Rhododendron.

Laura will request Sheriff Call logs to home on Ocean View, the board will mail it off with a letter about the renters at the location.

New Business:

Request to King water on the wording for billing statement, for a better break out of terms on the payment agreements sent out to customers. We will re visit the outcome at October 2019 meeting.

The port a potty is going to be removed from entry area into the community now that round a bout is finished.

Meeting Adjourned @ 6:49pm by Bob L.

Next Meeting 10/10/2019 @ 6:00pm

August

July 11,2019

Meeting Commenced @ 6:00pm Date: 7/11/2019

Members in attendance: Laura B., Niki A., Taylor E., Scott H., Bob L., Bobbi H., Melody H., Brigitte M., Michael R.,

Lewis S.

Prior Month Minutes- June 2019 Bob L. voted to accept the minutes from May’s annual meeting as the monthly board meeting notes. Then he motioned for the June minute notes, and Melody 2nd.

Treasurer’s Report:   Motioned by Niki A. 2nd by Lewis S. accepted

Bobbi read off the balances of the accounts, and gave Laura B. a copy for records. Also advised of the water due checks that had bounced per King Water. Advised us that the construction and install of the filtration is starting Monday 7/15/2019 ahead of schedule. Bobbi also let us know that the taxes came back and we owe a very small amount for 2018.

Architectural Report:  Motion by Melody H. to accept 2nd by Lewis S., accepted.

Taylor has tried to follow up with Island County Health for the properties reported, and has had no luck or support thus far. There is a meeting on 7/25/2019 with our Attorney in regard to the Red, White and Blue house on Rhododendron. We will be moving forward.

Website:  Motion to accept Lewis S.., 2nd by Bob L. accepted.

Brigitte and Niki had nothing new to add, working on the web site. It shows under construction on the front page.

Old Business Review & Updates:

We voted in a new member to the board Erica S. Welcome in! J

New Business:

Nothing at this time.

Meeting Adjourned @ 6:37pm by Lewis S., and Brigitte M.

Next Meeting 8/8/2019 @ 6:00pm

June 13,2019

Meeting Commenced @ 6:02pm Date: 6/13/2019

Members in attendance: Laura B., Niki A., Taylor E., Scott H., Melody H., Denise K., Brigitte M., Michael R., Lewis S.

Prior Month Minutes- May 2019 notes where from the annual home owners meeting. We tabled the acceptance of the meeting notes to see if it can be used or not.

Treasurer’s Report:   Bobbi was not able to make the meeting.

Architectural Report:  Motion to accept Lewis S., 2nd by Denise K. accepted.

Taylor had nothing new to review. We spoke about some upcoming legal step on a property located on Rhododendron.

Website:  Motion to accept Scott H., 2nd by Mike R. accepted.

Brigitte and Niki spoke about the idea of moving towards another web building and use site, one easier to add and change. With a better visual and lay out. With the current site, the calendar was removed, blog is off, add the annual meeting notes and updates for the filtration install. Update or confirm the proper clubhouse rental fees and form questions.

Old Business Review & Updates: Roofing on the club house should be done by week ending 6/21/2019.

New Business: With Tony stepping down, there was an idea that there was an open space available on the board. One of our neighbors Erica S. who lives on Childrens would like to join. We advised we as a board will talk more about it in June when Bob L and Bobbi H. have returned.

Meeting Adjourned @ 6:28pm by Melody H.

Next Meeting 7/11/2019 @ 6:00pm

May 9,2019

Meeting Commenced @ 6:04 PM

35 Home Owners in Attendance based on sign in sheet.

Board Member Attendees: Bob Little, Bobbi Hargitt, Laura Beard, Niki Arian, Taylor Evans, Scott Hagues, Melody Hetherington, Denise Kenaley, Brigitte McConkey, Michael Rabey, Lewis Solt.

Visitors: Brenda from King Water who gave their annual water report.

Prior Months Meeting Notes: April 2019 Accepted- Lewis motioned and Bobbi 2nd the motion.

Treasurer’s Report:

Bobbi H. out board treasurer read and review the annual financial statement and answered questions from the home owners attending.
Lewis S. made a motion to accept the Treasurer’s report, Denise 2nd the motion, report accepted.

Architectural Report:  Taylor E. went over some issues with a trailer left on a lot on Terrace, also spoke about two homes yard and trash issues on Hamilton.

Lewis S. made a motion to accept the Architectural report, Laura B 2nd the motion, report accepted.

Website Report  Nothing new at this time.

New Business: Scott H. went over his ideas for planting some small shrubs and flowers down at the NGT sign at the Highway 20 entrance into the community. The board said we could speak about it more at a later meeting.

Home Owners in attendance voted to keep the current board as is.

Current board members went through and voted positions as such for 2019/2020

Niki and Brigitte would both do Web Page.

Scott, Mike and Taylor would do Architectural.

Bobbi remains as the Treasurer

Bob remains the Chair

Melody remains as the second Chair

Laura remains as the Secretary

Meeting was adjourned at 7:11pm.

April 11,2019

Meeting Commenced @ 6:00pm Date: 4/11/2019

Members in attendance- Lewis S., Bob L., Brigitte M., Scott H., Denise K., Bobbi H., Laura B., Taylor E., Nikki A. Melody H.

Tony M.

Prior Month Minutes- March 2019, motioned by Tony, Lewis 2nd, accepted.

Treasurer’s Report:   March 2019 motioned by Lewis S., 2nd Scott, accepted.

Bobbi reviewed the monthly financials with the group, 16 homes have been given their final notice to pay water dues. 14 homes have had their water meter locked by King Water. To date we have paid $25,012.85 to the new filtration system.

Architectural Report:   motioned by Melody, 2nd Bobbi, accepted.

Spoke about the three homes with poor conditions that have been reported to the county health department and human services. The county has been told about the camper that was abandoned on Terrace. Board member will try to stop in and speak to the home owner about the shed by the road that in broken down and filled with trash.

Website:  motioned by Niki, Lewis 2nd, accepted.

Tony let the board know that he will be stepping down permanently from his position, Denise stepped up to take on the website duties. And she will spend time with Tony to learn the site. The board members agreed to her taking on the role.

Old Business Review & Updates:

None

New Business:

Planning for the annual home owners meeting on May 9th @ 6:00pm, we have three volunteers who will help with set up and snacks.

Meeting Adjourned @ 6:27pm by Bob L., Lewis and Niki 2nd.

Next Board Meeting 6/13/2019 @ 6:00pm

March 14,2019

Meeting Commenced @ 6:04pm Date: 3/14/2019

Members in attendance- Lewis S., Bob L., Brigitte M., Scott H., Denise K., Bobbi H., Laura B., Taylor E., Nikki A.

Prior Month Minutes- Feb 2019, motioned by Taylor E.  Denise 2nd motion accepted.

Treasurer’s Report:   Feb 2019 motioned by Lewis S., 2nd Taylor E. accepted

Bobbi reviewed the monthly financials with the group, and let us know the first payment to the ATEC was made for the filtration system.

Architectural Report:   1st Lewis S., 2nd Denise K..  Accepted

Taylor advice about the camper dumped on Terrace, Spoke about 434 Hamilton property. Taylor will try to stop in and speak to the home owner on Northgate and Sala about the shed.

 Website:   Tony was not able to make the meeting, so nothing for web site.

 Old Business Review & Updates:

Update on the additional light project, and cost for the club house, it was decided to table it for now and focus on the roof for the club house and getting the filtration to the finish line.

New Business:

Planning for the annual meeting cards, 4/4/2019 label and stamp the owner invitation cards.

They will go out by 4/9/2019 for the annual homeowners meeting set for May 9th @ 6:00pm.

 Meeting Adjourned @ 6:40pm by Bob L. and Bobbi H.

Next Meeting 4/11/2019 @ 6:00pm

February 14,2019

FEB 14-2019

 

ATTENDING:       NICKI ARIAN      MELODY HETHERINGTON      BOBBI HARGITT

                           TAYLOR EVANS     TONY MINICH                                    DENISE KENALY

                            BRIGITTE MCCONKEY

ABSENT:             BOB LITTLE        LEWIS SOLT               LAURA BEARD

                            SCOTT HAGUES           MICHAEL RABAY

 

Minutes to the last meeting passed.

Financial was given by Bobbi; money is starting to go out for the filtration system.  Taylor made a motion to accept the report, Nicki seconded, it passed.

Architectural Committee- Taylor concern is the new mobiles going in that are not 30 ft from the water main.  He wanted to know if we should contact the attorney and have him enforce the law.  It was decided that maybe one of us to contact the people and let them know they are not with the code.  This would be the HOA’s Chairman.  4340 Hamilton was up for sale but the sale fell though.Denise put a motion in to accept the report, Tony seconded, and it passed.

Web Page – Tony is working on getting the minutes on the web site.  Taylor motion to accept report Nicki seconded, it passed.

Filtration System- PO will be sent along with the first installment payment.  After Altec receives the payment they will start manufacturing the filtration system.  It will take 10 – 12 week for completion.  In the mean time Jeff Tasloff is working on bids for the set and completion of the filtration system.  Taylor made a motion to accept the report, Nicki seconded it passed.

January 10,2019

Meeting Commenced @ 6:00pm Date: 1/10/2019

Members in attendance- Melody H., Tony M., Lewis S., Bob L., Brigitte M., Scott H.,

Denise K., Bobbi H., Laura B., Taylor E., Nikki A., Mike R.

Prior Month Minutes- December 2018 accepted.

Treasurer’s Report:   January 2019 accepted. 1st Lewis S., 2nd Tony M. Accepted

Per e-mail request from a property owner, Bobbi review the monthly financials with the group and answered the guest questions.

Architectural Report:   1st Lewis S., 2nd Bob L.  Accepted

We spoke about the properties on Hamilton, Salas two properties, and the on located on Rhododendron & Ocean View. Taylor will speak to the owner with the hot tub and see if we could assist with disposal.

 Website:   1st Lewis S., 2nd Scott H. Accepted

Tony spoke about working on changing some item on the site and adding more information on tabs. Making the information searches more user friendly. He will do a better job communicating such things as the filtration updates, and the community pipe up grades coming in the future.

Old Business Review & Updates:

Scott H. is still trying to meet with our legal team on issues we are addressing. We spoke about the condition of the home on Rhododendron which has the bushes over grown, and the prowling that happened.

New Business:

Working to find the right kind of security cameras for install at the club house, and the estimate Lewis reviewed for the light install and upgrade for the club house as well.

Spoke about the new manufactured home going in, and the building code requirements of such.

Meeting Adjourned @ 7:17pm

Next Meeting 2/14/2019 (Valentine’s Day) @ 6:00pm

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